GHTC 2017 Submission Instructions

Papers must be submitted via the EDAS Paper Processing System

Authors may submit content in the form of a technical paper, a special session, or a poster presentation.

  • Technical paper | 500 word abstract, 8 page (max) paper, and 20 minute talk : Technical papers communicate the thought process behind a development project from concept to construction. The papers discuss the motivation, background, methodology, outcomes, and conclusions of work completed. Guidelines for delivering a technical paper can be found here.
  • Special session | 200 word abstract, optional paper (8 pages max), and 30-90 minute talk : Interactive sessions, panels, workshops, and demonstrations are examples of special sessions. One or more presenters can organize and give a special session. Special sessions should have some form of audience interaction (e.g., Q&A with panelists, hands-on workshop, break-out into groups, best practices and lessons learned discussions facilitated by session leaders). Guidelines for delivering a special session can be found here.
  • Interactive (Poster) presentation | 200 word abstract, optional paper (8 pages max), and one poster : Poster presentations provide an interactive one-on-one discussion of work completed. A short synopsis of the motivation, methodology, outcomes, and conclusions should be included on the poster, with emphasis placed on the outcomes of work completed. Guidelines for a poster presentation can be found here.

A submission should emphasize at least one of the conference topics found through this link. Authors will be asked to indicate the main theme of their submission. GHTC welcomes papers and posters on humanitarian technologies and their deployment. Papers should include a discussion of factors such as economics, policy, culture, and environment that impact successful humanitarian technology implementation. Proposals for case studies, panel discussions, and workshops on humanitarian technologies are welcome.

 

Stage of Development

For submissions introducing an end-product or service, it is helpful to clearly indicate the stage of work completed, and emphasize the outcomes and impacts of that stage in the product development process. This information will help reviewers and readers to understand the goals and expected outcomes of submissions.

The below stages of development provide a concise guide to help authors understand the scope of their work. Authors should emphasize the strengths and outcomes of their completed work without speculating into other stages of the development process.

  1. Concept—needs identification, market evaluation, concept development
  2. Prototype—prototyping, technology, early implementation, testing, evaluation, results
  3. Deployment—scaling, management, supply chain, monitoring
  4. Other—all development phases, education, sustainability planning, financing, etc.

 

Submission Schedule

Submissions must be completed and submitted by the deadlines listed below:

  • April 23,2017 DEADLINE EXTENDED: ALL prospective Authors and Session Organizers must submit an abstract of up 500 words with no more than one additional page of figures using the provided on-line template found in the formatting section of this document.
  • June 02, 2017: Submission of a proposed final draft paper for review by the Program Committee is mandatory for full papers.
  • July 21, 2017: Submission of accepted final papers for inclusion in IEEE Xplore

 

Submission Process using EDAS

There several steps to submitting your abstract and paper:

  1. Abstract Preparation: Prepare the Abstract content using the IEEE paper template (see Formatting below). For a special session indicate type of session (e.g. panel) in title of the abstract. Submit a PDF of your abstract to give a clear indication of the objective, scope, and results of the paper for the reviewers. We encourage use of the paper template as later the abstract can be easily expanded to the full paper.
  2. Author Registration: Register a “lead author” with EDAS (if the lead author is not already registered). The lead author will submit the abstract and later the full paper. EDAS will send an email with the password. The author’s email address and the password will be used to access the system to submit the abstract and later the final paper.
  3. Change Password Credentials in EDAS (optional). Change the default password to one that is easier to remember.
  4. Abstract Submission: Submit the abstract at <http://edas.info/N23205>. This is a unique site with EDAS for the current GHTC Conference.
    1. Provide paper title and summary content of the proposed paper (approximately 50-100 words) – EDAS may refer to this as an “abstract”. This is not your paper’s PDF abstract.
    2. Select the topic(s) with which your paper corresponds.
    3. Submit, wait for paper registration confirmation from the EDAS system.
    4. Add primary author name – click on paper number link.
    5. You will receive a confirmation email that contains a link you will use to submit your PDF abstract for the paper. Note: When you click the link the first time – before your abstract is submitted/approved, the EDAS system will prompt you to submit the abstract in PDF. [Do not upload your full (review) paper until you receive an email that your abstract has been accepted and the EDAS system prompts you to submit a manuscript.]
    6. Upload PDF of your abstract.
  5. Review Paper/Manuscript Submission: When your Abstract has been accepted by the Program Committee you will receive an email. When you go to the EDAS system it will now prompt you to submit your paper (or “manuscript”). Now upload your full paper in PDF.
  6. Final Paper Submission: After your paper has been reviewed, you may be asked to revise it and submit a Final Paper. Your will receive an email from the Program Committee instructing you when to submit your final paper in PDF.

Abstract Preparation

During the abstract submission process via EDAS, the authors are required to make sure the PDF file and the EDAS registration page for a paper have the same list of authors and the same paper title. Be certain to add all authors in EDAS during the submission process. Fail to comply with this rule and your abstract may be withdrawn from the review process. Once reviewed, the listing of authors connected to the paper cannot be changed in the final manuscript.

 

Formatting

For information on formatting your submission you can refer to the IEEE Author Digital Toolbox at http://www.ieee.org/publications_standards/publications/authors/authors_journals.html and the IEEE Manuscript Templates for Conference Proceedings at http://www.ieee.org/go/conferencepublishing/templates which has standard IEEE Transactions templates for Microsoft Word or LaTeX formats.

The format for the paper (manuscript) must satisfy the following requirements:

  • Manuscript must be in English
  • Manuscript must be in US letter size format (A4 not accepted).
  • The manuscript must follow IEEE two-column format (see templates) with single-spaced, ten-point font in the text. The minimum manuscript length is four (4) and the maximum length is eight (8) pages. All figures, tables, references, etc. are included in the page limit.
  • The order of the authors in the paper must match the order of the authors in the paper registration.
  • Authors MUST submit their papers electronically using EDAS as described above.
  • Papers must be submitted in Portable Document Format (PDF) format.
  • All fonts must be embedded in the PDF file (in Word, create the PDF with “ISO 19005-1 compliant (PDF/A)” option).
  • No Bookmarks.
  • No hyperlinks. URLs in text only is acceptable. [In Word to remove all hyperlinks in a document, press CTRL+A to select the entire document and then press CTRL+SHIFT+F9.]

 

Guidelines for submitting your full final paper

  • Formatting must comply with the stated requirements (see Formatting above).
  • Authors must complete the IEEE Copyright Assignment form. (see Copyright)
  • All papers must be checked for plagiarism.
  • All papers must be PDF verified, either with the EDAS paper processing system, or through the IEEE PDF eXpress system before submission. (see instructions here)

Paper amendments

Authors can amend their submissions online up until the submission deadline. Login to your account and you can upload a new PDF.